SNF Software | exacare ai
The leading SNF admissions software
exacare ai centralizes referrals, analyzes admissions packets, verifies insurance, and handles prior authorization so your teams can move faster with confidence.
- Trusted by 2,000+ SNFs, with more than 27 million clinical documents reviewed by our AI
“exacare ai transformed how our SNF teams operate – using SNF software allowed us to centralize admissions and case management to unlock ~$900K in annual savings.”
Tim Fields, CEO at Ignite Medical Resorts
How our admissions software works
Connect your systems
Integrate referral portals, EHRs like PCC or MatrixCare, and eFax into one SNF admissions workflow.
Analyze referrals with AI
Context-aware AI reads full referral packets, flags clinical risks, and estimates reimbursement — all in minutes.
Review insights and respond
Teams review AI insights, collaborate internally, and respond to hospitals faster and with better information.
Track performance and manage census
Monitor census, assign beds, and track performance across SNFs with real-time dashboards.
AI-powered SNF software
- Admissions
- Insurance verification
- Prior authorization
- Bed board
- Data center
Allow SNFs to review referral packets in under 60 seconds as contextual AI recommends admit or decline decisions with transparent reasoning.
How we're different from other SNF software
Context beyond keywords
Purpose-built for SNF admissions, exacare ai reads full referral packets in context, identifying clinical signals and risks that keyword-based tools miss.
Deeper SNF integrations
Connect with more referral platforms, hospital systems, and EHRs than any skilled nursing admissions software on the market.
Prior authorization for SNFs
Automate prior authorizations and concurrent reviews for managed care admissions, saving SNF teams time and reducing manual follow-up.
Real-time dedicated support
Reach an in-house, on-share, live member of our support team in less than five minutes.
Proven SNF software, with real admissions growth
2.6x increase in referral-to-admit win rate
“I’m helping our Hinsdale building, and we’ll get 40, maybe 50 referrals a day. Having exacare ai just smooths our referral process out so much and makes it 20 times easier. I truly couldn’t be happier with the switch.”
Jessica Dikun, Regional Director of Admissions at Pearl Healthcare
$900K in annual savings unlocked
“What used to be highly manual, fragmented workflows are now streamlined and data-driven, allowing our teams across over 30 SNFs to move faster, make more confident decisions, and capture opportunities we would have otherwise missed.”
Tim Fields, CEO at Ignite Medical Resorts
A better way to manage SNF admissions
Before exacare ai
- SNF teams toggle between multiple referral portals with no central source of truth
- Communication is buried in email, texts, and portals
- Referral packets are reviewed under time pressure, key details missed
- PDPM considerations happen downstream, after key decisions are made
- Managed care authorizations take hours of staff time
- Decisions vary by skilled nursing staff members and facilities
After exacare ai
- All referrals are centralized in one place
- SNF teams communicate easily with tagging, threaded comments, and an integrated hospital chat
- Full packets are read and analyzed in under 60 seconds by skilled nursing AI software
- Financial risk and reimbursement potential surfaced upfront during SNF admissions review
- Managed care authorization workflows are handled automatically
- Decisions are documented, communicated, and consistent across buildings
- Custom SNF-level criteria are applied automatically
- SNF leadership gets insights to act more strategically